RecorDr.

Works on all devices

Why use AI to generate patient-notes?

More time for patients
35% of doctor's time goes in administrative tasks. Doctors can save daily 1-1.5h.

No more burnouts
Burden of administrative tasks knowingly increases mental fatigue and can lead to burnouts.

Standardized & precise notes
Capture clinical truth of patient visits in a standardized format.

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Work Smarter with RecorDr.

⦿ AI-powered speech-to-text tool
⦿ Listens to doctor-patient conversation
⦿ Generates patient notes in real-time
⦿ GDPR compliant
⦿ Valvira registered

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The journey

Team of Clinicians and AI-focused Developers

Our journey began at HealthX, an incubator by Helsinki University, Helsinki Think Company, and the City of Helsinki, where we refined our idea with expert mentorship. Recognized for our innovation, we were accepted into DigitalWell Ventures, a Scandinavian accelerator supporting Nordic tech startups. With a team of clinicians and AI-driven developers, we built a tool that allows healthcare professionals to focus on patients, not paperwork. Our mission is clear—join us in creating a more sustainable healthcare system.

Guleed Ahmed
CEO, Anesthesiology Resident

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Privacy Policy1. Introduction
Nordic AI Solutions Oy ("we," "us," or "our") is committed to protecting your privacy and the confidentiality of your information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our RecorDr application and related services (collectively, the "Service").RecorDr is a speech recognition tool for healthcare professionals that listens to and analyzes the conversation between a patient and healthcare professional, creating clinical documentation that can be reviewed, edited, and approved before being transferred to the patient record system.2. Information We Collect2.1 Healthcare Professional Information
- Name, email address, and login information
- Workplace and facility information
- Professional title, and registration number
- Service usage data and analytics2.2 Patient Information
- Name and ID
- Health information shared during consultations
- Medical history and current treatment information
- Future treatment plans discussed during consultations2.3 Technical and Usage Data
- Log data, including time of access and features used
- Analytics data related to Service usage
- Conversation recordings during the processing period (Audio recordings and raw transcriptions are not stored after processing)3. How We Use Information
We use the collected information for the following purposes:
- Providing and maintaining our Service
- Creating accurate clinical documentation
- Improving the functionality and performance of our Service
- Patient information, audio or text are not used to train any large language model
- Ensuring secure authentication and access control
- Complying with legal and regulatory requirements
- Responding to customer support inquiries
- Providing updates and information about our Service4. Data Processing and Security4.1 Data Processing
All data processing occurs within the European Economic Area. Advanced language models analyze conversations to generate clinical documentation while maintaining privacy and confidentiality. No patient data is being used to train any model.4.2 Security Measures
We implement appropriate technical and organizational security measures, including:
- Strong authentication for all users
- Encryption of data in transit and at rest
- Regular security assessments and penetration testing
- Access controls and audit logging
- Automated data removal procedures
- Staff training on data protection and security5. Data Retention
- Clinical documentation generated by RecorDr is available to healthcare professionals for 14 days after creation, after which it is automatically deleted from our systems
- Audio recordings and raw transcriptions are processed in real-time and are not stored
- User account information is retained as long as the account is active
- Log data is retained based on local laws governing healthcare softwares, up to 12 years6. Cookies and Similar Technologies
Our Service uses:
- Essential cookies for proper functioning and security
- Analytical cookies to improve user experience and performance
- Session cookies for maintaining secure login sessionsYou can manage cookie preferences through your browser settings. Disabling essential cookies may affect functionality of the Service.7. Your Rights7.1 Healthcare Professional Rights
As a healthcare professional using our Service, you have the right to:
- Access your personal information
- Request correction of inaccurate information
- Delete your account information (subject to legal retention requirements)
- Receive a copy of your data in a structured format7.2 Patient Rights
Patients whose consultations are processed by RecorDr have the right to:
- Be informed about the use of RecorDr before their consultation
- Decline the use of RecorDr for their consultation
- Request access to their information through the healthcare provider
- Request correction of inaccurate medical information in their recordsPlease note that requests regarding medical records should be directed to the healthcare provider, as they are the data controller for patient information. RecorDr serves as a data processor in this relationship and the patient note is deleted after 14 days as standard.8. Legal Basis for Processing
Our processing of personal data is based on:
- Performance of contract for providing our Service to healthcare providers
- Legitimate interests in developing and improving our Service
- Consent from patients before using RecorDr in consultations
- Compliance with legal obligations applicable to healthcare technology9. International Data Transfers
All data processing takes place exclusively within the European Union, and all our servers are located within EU territories. No international data transfers occur outside the EU.
We are fully committed to maintaining this EU-based infrastructure to ensure complete compliance with GDPR requirements.10. Changes to This Policy
We may update this Privacy Policy periodically. The latest version will always be available on our website. Material changes will be notified to users through the Service or via email. Continued use of the Service after changes constitutes acceptance of the updated policy.11. Contact Information
If you have questions or concerns about this Privacy Policy or wish to submit a formal data subject request, please contact us here.

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Terms of Service1. Introduction
These Terms of Service ("Terms") govern your access to and use of the RecorDr application and related services (collectively, the "Service") provided by Nordic AI Solutions Oy ("Company," "we," "us," or "our"). By accessing or using the Service, you agree to be bound by these Terms. If you are entering into these Terms on behalf of an organization, you represent that you have the authority to bind that organization to these Terms.2. Service Description
RecorDr is a speech recognition tool for healthcare professionals that utilizes advanced language technology to analyze conversations between healthcare providers and patients, creating clinical documentation that can be reviewed, edited, and approved before being transferred to the patient record system.3. Account Registration and Security
- You must register for an account to access the Service. You agree to provide accurate information during registration and to keep your account information updated.
- You are responsible for maintaining the confidentiality of your login credentials and for all activities that occur under your account. Notify us immediately of any unauthorized use.
- We reserve the right to disable any account if we suspect fraudulent or abusive behavior.4. License and Use Restrictions
- Subject to your compliance with these Terms, we grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Service for your internal purposes.
- You may not:
- License, sell, or commercially exploit the Service
- Modify, disassemble, or reverse engineer any part of the Service
- Use the Service to build a competing product
- Violate laws or regulations through use
- Exceed usage limits set by us5. Intellectual Property
- The Service, including all intellectual property rights, is and shall remain the property of the Company.
- You retain all rights to your data. By using the Service, you grant us a non-exclusive license to use, store, and process your data solely to provide and improve the Service.6. Fees and Payment
- You agree to pay all fees as specified in your plan or agreement. All payments are non-refundable unless otherwise stated in these Terms.
- We may update fees with 30 days’ notice. Continued use after notice implies acceptance. If you don’t accept the new fees, you may cancel within the notice period.7. Term and Termination
- These Terms remain in effect until terminated. You may cancel your subscription at any time, but it will take effect at the end of the current billing period. Cancel through the platform and notify us before renewal.
- We may suspend or terminate your access with or without cause. If termination occurs without cause during a subscription, a refund may be provided for the unused portion.
- Upon termination, your access ends immediately and your data may be deleted.8. Modifications to the Service and Terms
- We may modify or discontinue the Service at any time with or without notice.
- We may update these Terms. Changes are effective upon posting. Continued use implies acceptance.9. Disclaimer of Warranties
The Service is provided "as is" without warranties of any kind, including implied warranties of merchantability, fitness for a particular purpose, or non-infringement. We do not guarantee uninterrupted or error-free operation.10. Limitation of Liability
To the extent allowed by law, we are not liable for indirect, incidental, special, or consequential damages including loss of profits, data, or goodwill. Total liability is limited to the amount you paid us in the 12 months prior to the incident.11. Indemnification
You agree to indemnify and hold harmless the Company, its officers, and employees from any claims or damages arising from your use of the Service or violation of these Terms.12. Governing Law and Dispute Resolution
These Terms are governed by Finnish law. Disputes shall be resolved through arbitration under ICC Rules, held in Helsinki, in either English or Finnish.13. General Provisions
These Terms constitute the entire agreement. Failure to enforce any part does not waive that right. If any provision is found invalid, the rest remain in effect.14. Contact
If you have questions about these Terms, please contact us here

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Registered User Information1. Data Controller
Nordic AI Solutions Oy
Business ID: 3375842-42. Purpose and Legal Basis for Processing Personal Data
Purpose: RecorDr is a speech recognition tool that processes conversations between healthcare professionals and patients to create clinical documentation. This documentation is reviewed and approved by healthcare professionals before being transferred to patient record systems.Legal Basis:
- Patient consent obtained before each consultation where RecorDr is used
- Legitimate interest of healthcare providers to improve documentation efficiency and accuracy
- Performance of contract between Nordic AI Solutions Oy and healthcare providers3. Categories of Personal Data Processed
Healthcare Professional Information:
- Name, email address, and login information
- Workplace and facility information
- Professional title, and registration number
- Service usage data and analyticsPatient Information:
- Name and ID
- Health information shared during consultations
- Medical history and current treatment information
- Future treatment plans discussed during consultations4. Regular Sources of Information
- Verbal communication during consultations
- Information provided by patients and professionals during recordings
- Text entered by healthcare professionals from forms or other systems5. Recipients of Personal Data
Your data may be processed by:
- Healthcare professionals involved in your care
- Authorized Nordic AI Solutions Oy staff for technical support only
All personnel are bound by strict confidentiality obligations.
Personal data is never disclosed to third parties unless legally required.6. Data Transfers
All data processing is conducted within the European Economic Area (EEA).
No data is transferred outside the EU.7. Data Retention Period
- Audio recordings and raw transcriptions are processed in real time and not stored
- Clinical documentation is accessible for 14 days, then deleted automatically
- Final documentation is transferred to official health records as determined by your provider8. Rights of the Data Subject
As a patient, you have the right to:
- Be informed about RecorDr before consultation
- Decline its use without affecting your care
- Access your information through your healthcare provider
- Request correction of inaccurate medical data
- File a complaint with a supervisory authorityTo exercise these rights, contact your healthcare provider. RecorDr is a data processor only. Patient notes are deleted after 14 days by default.9. Automated Decision-Making and Profiling
RecorDr does not use your personal data for automated decisions or profiling that could legally or significantly affect you.10. Data Security Principles
We apply strong technical and organizational measures including:
- Encryption in transit and at rest
- Restricted access for authorized personnel only
- Secure authentication
- Regular security reviews
- Staff training on data protection11. Changes to This Information Notice
We may update this notice without prior notice. Continued use of services where RecorDr is implemented constitutes acceptance. The latest version is always available on our website.12. Additional Information
For more details, visit www.recordr.ai or contact us here.

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